Make Apple Notes extra helpful with these 10 tips

Packing for a household of 5 is a serious endeavor and one which usually requires a number of messages beginning with “Did you pack…” However after round 5 texts, my travel-weary brain realized I may save plenty of back-and-forth messages if I merely created a packing listing in my iPhone 15 Pro’s Notes and used the built-in collaboration instruments. After the app took the brunt of the psychological load for my journey, I began to surprise what else can Apple Notes do? Apple Notes is an unassuming app that comes pre-installed on iOS and MacOS gadgets — one which many Apple customers overlook.

However Apple Notes is a wonderful device for greater than its namesake. Moreover note-taking, Apple Notes can be utilized to pass messages back and forth, scan textual content together with your iPhone’s digital camera, and even create fully-formatted PDFs.

Should you’ve by no means used Apple Notes for, effectively, something aside from primary notes, listed below are 10 hidden options you need to attempt.

The collaboration device is the fashionable strategy to go a be aware to mates

The collaboration instruments inside Notes allows you to simply create a shared grocery listing together with your partner or plan a big journey with your mates. The instruments enable others to view and even add to the be aware. This will even be used as a hack for passing messages backwards and forwards.

To start out collaborating:

1. Open the Notes app and choose the be aware you wish to collaborate on, or create a brand new be aware.
2. On the prime of the display screen, faucet the share icon (it is the field with the arrow pointing up).
3. On the prime of the share display screen, use the drop-down menu to pick out collaborate or ship copy. Collaborate permits the invited person so as to add to or in any other case modify the Notice. Ship copy permits them to see the contents, however not modify them in any means.
4. The individuals that you’ve got just lately despatched messages to will seem on the prime. To share, you’ll be able to choose from these individuals, or faucet Messages or Mail to share through textual content message or e-mail.
5. Faucet ship to ship the collaboration hyperlink.
6. If you wish to see who added what to the shared Notice, faucet on the collaborator’s photograph on the prime of the be aware and choose Highlights. You will then see a sidebar that reveals who wrote what a part of the Notice.
7. If it is advisable to cease sharing, faucet the photograph of the collaborator on the prime of the be aware, then choose Handle Shared Notice from the underside of the menu. From this display screen, you’ll be able to revoke entry, add extra individuals, or just flip off alerts should you don’t desire a notification for each change.

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2 Pin a favourite be aware to the highest

Cease scrolling by junk and maintain your favorites on the prime

Typically I exploit Notes for one thing I solely want to recollect for an hour, and different occasions I exploit it for lists that I entry each week — which suggests my Notes app is usually a large number. However, there is a easy means so as to add easy accessibility to your most-used Notes.

Pinning a be aware retains the doc on the prime of your Notes app for simple entry.

1. Open the Notice you wish to pin.
2. Faucet the … menu.
3. Choose Pin.

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3 Create a Fast Notice shortcut

This shortcut allows you to begin new notes from Management Heart and different apps

As a result of Notes is a device for remembering almost something, accessing it rapidly from any app will be helpful. Including Notes to the iOS Management Heart will can help you begin a fast be aware by swiping down from the highest proper of the display screen. This lets you skip the method of returning to the house display screen and pulling up the Notes app.

1. Open the Settings App.
2. Scroll down and faucet on Management Heart.
3. Guarantee “Entry Inside Apps” is toggled on.
4. Then, scroll right down to beneath Extra Controls and faucet the inexperienced plus icon subsequent to Notes.
5. Exit the Settings app.
6. Now when it is advisable to begin a brand new Notice, swipe down from the top-right of the display screen and choose the Notes icon.

4 Arrange with folders

Creating new folders is an easy strategy to discover associated Notes simply

Admittedly, earlier than I began digging into all the pieces the Notes app can do, my very own app was an unorganized mess. However, Apple presents a couple of simple instruments to maintain the app organized. Identical to on the Information app or a desktop laptop, you’ll be able to set up Notes into folders.

1. Open the Notes app. If you have already got a Notice or Folder open, faucet on the higher left nook to return to your folder, then once more to return to all folders. (Should you’ve by no means created a folder earlier than, this icon most likely says one thing like “All iCloud” or “Notes” adopted by “Folders” on the subsequent display screen.)
2. As soon as on the Folders web page, faucet the folder icon with the plus signal within the decrease left nook so as to add a brand new folder.
3. Give the folder a reputation, then faucet Completed.
4. Return to the Folders Web page, then choose Notes or All iCloud (or wherever the notes you wish to set up are positioned).
5. On the identify of the be aware you wish to transfer to the brand new folder, swipe left, then faucet the purple folder icon.
6. Choose the identify of the folder you wish to transfer the be aware to.
7. Repeat steps 4-6 till the folder incorporates all the specified notes.

5 Robotically create folders utilizing Sensible Folders

You’ll be able to even use hashtags to place them right into a folder routinely

Whereas creating a brand new folder solely takes a couple of seconds, Apple can even set up Notes for you routinely. This key characteristic is named Sensible Folders. Utilizing this device lets you set particular parameters, then any Notice that meets these necessities will routinely transfer into that Sensible Folder.

One other key hack? Should you label your notes utilizing hashtags, you’ll be able to routinely set up them into folders primarily based on subjects. For this hack, you need not manually create a wise folder as a result of you’ll be able to faucet on the hashtag from the folders web page to entry all Notes with that Hashtag. You’ll be able to, nevertheless, create a Sensible Folder utilizing the hashtag if you’d like extra instruments, together with the choice to share a whole folder somewhat than sharing one Notice at a time.

1. Open the notes app and navigate to the web page that claims Folders on the prime — if you’re already on a Notice or inside a folder, use the again icon within the higher left nook.
2. Faucet on the new folder icon within the decrease left nook.
3. Give the brand new folder a reputation.
4. Faucet on Make it a Sensible Folder.
5. On the subsequent display screen, select the filters you wish to use to routinely categorize your notes. For instance, you’ll be able to create a folder of all of your notes which can be shared with a selected particular person, or all of your checklists, or set up by date. To create folders with hashtags, faucet the Off subsequent to Tags, then choose Any Choose Tag. Faucet the plus icon beneath the Tags filter and sort the hashtag you wish to use.
6. Earlier than you end, test the highest the place it says “Together with notes matching.” Should you chosen a number of filters, use the dropdown to decide on all (to solely embody notes that meet all of these filters) or any (to incorporate any Notes that match at the very least one these filters).
7. Faucet Completed on the filter web page.
8. Faucet Completed on the New Sensible Folder web page.

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6 Format your Notes with headlines and even checklists

Keep organized throughout the be aware itself utilizing built-in formatting

You have most likely seen that while you create a brand new Notice, the very first thing you begin typing turns into a headline. However, you’ll be able to change that first line to physique textual content, and even add a number of headers and sub-headers or use the guidelines device for Notes to double as a to-do listing app.

1. Open an current be aware or begin a brand new one.
2. Faucet on the textual content that you simply wish to format.
3. To show every line merchandise right into a guidelines, faucet the guidelines icon within the decrease left nook.
4. For different formatting choices in addition to the guidelines, choose the “Aa” icon above the keyboard.
5. Use completely different icons to transform the textual content you’ve got chosen into headings, subheadings, physique textual content, or several types of lists.
6. As soon as you’re achieved formatting, faucet the X to return to the common keyboard.

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7 Use your iPhone digital camera to scan textual content, images, and docs into Notes

Cease copying issues by hand when your digital camera can write it down for you

One of many hidden iPhone hacks contained in the Digital camera app is to transform the textual content you see in actual life into textual content that you could copy, paste, and edit. However, you can even use this hack proper contained in the Notes app as an alternative of switching between Notes and Digital camera. This is how.

1. Open the Notes app.
2. Choose the be aware you wish to add textual content to, or create a brand new one.
3. Faucet the digital camera icon.
4. Select Scan Textual content.
5. Maintain the digital camera so the specified textual content falls throughout the yellow field. For giant quantities of textual content, you’ll be able to slowly scan down every web page.
6. Faucet Insert.
7. Double-check your scanned textual content. Whereas the scanning device is way quicker than handwriting most often, it may possibly typically transpose letters, for instance, turning a “d” into an “a” relying on the font of the scanned textual content.

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8 Hand-write your Notes

The Notes app can flip handwritten Notes into editable textual content

There’s simply one thing completely different in regards to the act of handwriting a be aware somewhat than typing it out. The Apple Notice app can convert handwritten textual content to editable, typed textual content. This hack works finest in case you have an iPad and an Apple Pencil, however it works with an iPhone and a finger too.

1. Open a be aware or create a brand new one.
2. Faucet the pencil device. Select the pen or marker. When you’ve got a appropriate mannequin iPad, select the pen that has an A on it, as that is the device designed particularly for writing textual content.
3. Write out the specified textual content with the Apple Pencil or your finger.
4. Subsequent, choose the lasso device from the completely different pen choices. It is the one with the grey and white stripped tip, usually positioned between the eraser and ruler instruments.
5. Draw a field across the textual content together with your finger or Apple Pencil, OR double faucet one phrase, OR triple faucet one sentence to pick out the textual content.
6. Faucet the highlighted textual content and select copy.
7. Open a brand new Notice or use the identical Notice. Faucet the place you wish to paste the textual content, then select Paste. (Or, you can even open a Pages doc, e-mail or another app that accepts pasted textual content).

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9 Export Notes as completely different file codecs

Open in Pages or export as a PDF

Whereas the Notes app is nice, typically you want that textual content in one other app like Pages. Or, it’s your decision these notes saved as a PDF, so it can save you them and protect all of the formatting. Notes has a couple of built-in instruments to export these information rapidly.

To export a Notice to Pages:

1. Open the specified Notice.
2. Faucet the Share icon close to the higher proper nook (the one with the field and the arrow pointing straight up).
3. Choose “Open in Pages.”

You can even export your Notes as PDFs, although should you added a number of photos by scanning them in utilizing the Scan device, you might solely see the primary web page after export. To export a Notice as a PDF on iOS:

1. Open the specified be aware within the Notice app.
2. Faucet the Share icon (the one with the field and the arrow pointing straight up).
3. Select Markup.
4. Add any desired markings (you’ll be able to skip this step to maintain the be aware as is).
5. Faucet Completed, then Save File to.
6. Select the situation you need the PDF saved to.

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10 Shortly delete a number of Notes utilizing Record view

You do not have to swipe by each to delete a lot of notes directly

As soon as you’ve got realized all of the Notes hacks, you will possible see some notes floating round that you do not want anymore. These notes do take up some house in your telephone, although text-only information do not hog plenty of knowledge. When you’ve got iCloud sync turned on, Notes can even deplete the restricted iCloud house.

To delete a number of notes directly:

1. Open the Notes app and navigate to the folder the place you will have the unneeded information at.
2. Faucet the … menu.
3. Select Choose Notes.
4. Faucet to pick out the entire notes you wish to delete.
5. As soon as the notes are chosen, faucet Delete All.

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